FAQs

Are vaccines mandatory for students, staff, and faculty during the in-person sessions?

COVID-19 vaccines are not mandatory for Student Conference attendance.

What happens if someone tests positive for a contagious illness?

In the event of an illness – including COVID-19 – the Summit healthcare team will quarantine, confirm, respond, and, if necessary, isolate the impacted student or staffer. Of course, we will communicate with family members, and strive to handle any positive cases with compassion, care, and concern.

What is being done to ensure the safety of my student during their session?

All staff, students, and guests of Summit will be required to wear a Summit lanyard. Our staff is highly aware of who is coming and going in the classroom and interacting with students.

Is there medical staff onsite during the two-week conference?

YES, medical staff is always onsite. This year we have strengthened our team to include RNs. With new procedures in place to monitor students to ensure their safety and well-being, you can be confident that students will be cared for by highly trained professionals.

Group Leader How-to​

Can I reserve seats for my students?

Yes, you can purchase seat reservations for your students. You can do this by selecting “Reservations” in your group leader portal. There you will be able to select a specific session and purchase gender specific reservations for $195 each.

Each reservation that you purchase will then appear within your “Reservations” page with a gender, unique code, status. Once you share a code with a student and they apply it to their account you will see that status change from “Pending” to “Accepted”.

Can my students register themselves?

Yes, your students can pay their own $195 deposit and still be associated with your group. Within your group portal there will be a code labeled “Group Code” that looks something like this: SCGXXXXXXX

Your students can apply this code to their registrations before or after paying their $195 deposit to be associated with your group. However, they will not count towards your group discount until their deposit is paid.

When is a student considered registered?

A student is considered registered for a conference once they have paid the $195 deposit or they have claimed a group registration using a code given to them by their group leader.

Do my students need to attend the same session?

No, your students can be registered across any of our 2025 sessions, including our Alumni sessions. You can then apportion group credits to these students as you see fit.

How do my students apply a reservation/group code to their registration?

Your students can apply a reservation code or group code to their registration within the “Session” tab. At the bottom of this tab they will see some blue text which says “I am attending with a group” and once they click on this text a field will appear where they can type in their code.

How does my group receive a discount?

Your group will be awarded credit based on how many students associated with your group have registered for a conference. Here is the rate the group leader receives credit per student:

• 3-5 Students: $100 credit per student
• 5-10 Students: $200 credit per student
• 11+ Students: $300 credit per student

A student counts as registered once a $195 deposit has been made on their account. This is done by either applying a reservation code to the students account or the student and his/her family paying the deposit.

How do I apply group credit and deposited funds to my students’ registrations?

Once you have credit available you will see your credit balance within your group portal. You can then open up your list of students and you will see a green “$” icon next to each registered student. Once you click this icon a field will appear where you can enter any whole dollar amount and apply it to the selected student.

Credit does not need to be applied evenly to group members. It is entirely up to as the group leader how much credit each student receives.

Logistics

If my students are flying in, what airport should they fly to?

The airport your students will fly into depends on their conference location.

Colorado

Summit offers a complimentary shuttle to our Colorado conferences which picks up from the Colorado Springs airport. This means flying into this airport will be the simplest travel solution.

Those looking to save on travel costs may choose to fly into the Denver airport and book a 3rd party shuttle to the Colorado Springs airport. We recommend this shuttle service for those interested in this option. Regardless of what shuttle you choose, please make sure your students will be dropped off at the Colorado Springs airport as that is the only location from which we can pick them up.

Georgia

Summit offers a complimentary shuttle to our Georgia conferences which picks up from the Chattanooga airport. This means flying into this airport will be the simplest travel solution.

Those looking to save on travel costs may choose to fly into several other airports in the region and book a 3rd party shuttle to the Chattanooga airport. We recommend this shuttle service for those interested in this option. Regardless of what shuttle you choose, please make sure your students will be dropped off at the Chattanooga airport as that is the only location from which we can pick them up.

If my students are driving, what is the parking situation?

The parking situation for your students depends on the location of their conference location.

Colorado

Parking at our Colorado location is extremely limited and so we cannot guarantee any space for any vehicles without advance notice. To inquire about parking availability for your students’ session please reach out to our customer care team at registration@summit.org. If approved, please plan for your group to keep vehicle(s) on campus throughout the conference.

Georgia

Students who need to park at the Georgia conference must indicate that they are coming by car in the “Ride” tab of their application. Please plan for your group to keep vehicle(s) on campus throughout the conference.

Other Financial Help

What other ways can my students save money on the conference?

Besides the group financial credits, there are several other ways students can save money on their conference tuition:

• Discount Code – When you register for your group account you will be given a unique code for your group which you can give to all group members for an additional $200 off. Other promotional codes from Summit does not stack with this code.

• Early Bird Discount – Any of your students who register before March 31st, 2025 will receive a $200 discount. This discount does stack with your group discount code.

• Financial Assistance – Thanks to a generous network of donors, any student can apply for financial assistance for our conferences. The aid a student receives is based on need, and last year the average aid given out per student was over $700 per student.
• Referral Program – Once a student has registered for a conference, they will have access to a referral link they can share with their friends. Any student who uses their friend’s referral link will receive an additional $100 off and the student who referred them will receive rewards from Summit including books, swag, and vouchers for paid activities.
• Fundraising with Sponsor Links – Once a student has registered for a conference, they will have access to a sponsor link which they can share with anyone interested in helping fund their tuition. Anyone using the link will be taken to a page where they can directly pay towards that student’s remaining balance.

How do my students use a discount code?

Only registered students can apply a discount code to their balance. Only one discount code can be applied per registration.

On the Payment tab of every student application there is a section near the top labeled “Cost & Discounts”. Within this section are the words “discount codes” in blue. If a student clicks these words a pop-up will appear where they can input their discount code and submit it. As long as the submitted discount code was valid, it will then immediately be applied to their registration and show up within the student’s payment history at the bottom of the page.

How do my students apply for financial assistance?

On the Payment tab of every student application there is a button labeled “Apply for Financial Assistance”. Clicking this button will pop-up a form which will ask for the student’s family household income and a description of their financial need. Please encourage your students to provide as much detail as possible, especially when it comes to extenuating circumstances which have affected their family financially.

Financial assistance applications are usually processed within a week’s time. Once processed, the student will receive an email notifying them of funds added to their account and these funds will appear in their accounts’ transaction history.

Students can apply for financial assistance before or after registering, but funds will be removed if a student does not register within 14 days of receiving them. Funds can be reapplied for but are only available on a first come, first served basis.

How do my students refer other students?

Once a student is registered, they will be emailed a unique referral link to share with their friends. This link is also available within their registration under “Referrals”. There they can also see how many people have clicked their link, how many have registered, and (based on the number registered), what rewards they have earned.

Any student who clicks the link will be taken to a page where they can log into a registration account or create a new one. Once the account has been created, a $100 discount will be applied to their balance. After the student has registered, they will see this discount within their transaction history.

Students must go through the referral link in order to receive their discount. Referral rewards will be given to students on the first day of their session.

Do you have suggestions for how my students can raise funds?

We know that attending a Summit Student Conference is a significant investment, and the cost might feel overwhelming for some of your students. However, there are plenty of creative ways to help them raise the funds they need! We serve a BIG God, and time and again, we’ve seen His provision, often in unexpected ways.

To help your students get started, here are some fundraising ideas:

Fundraising Tips

1. Start with Prayer – Encourage your students to pray about using their unique gifts and talents to raise money. Pray for the hearts of those they’ll approach.
2. Get Creative – These are just a few ideas to inspire your own! Encourage your students to think outside the box.
3. Use the Summit Sponsor Links – Each student has a unique link from their registration account, which sponsors can use to contribute directly to their Summit tuition. Minimum payment is $50.

10 Fundraising Ideas

1. Sponsorship Letters – Students can write letters to family and friends explaining why they want to attend Summit and how it will impact their lives. Be sure to follow up with a thank-you note after their session.
2. T-Shirt Fundraiser – Design and sell Student Conference-themed t-shirts.
3. Seasonal Business – Students can offer services like pet sitting, babysitting, or lawn care, with proceeds going toward their tuition.
4. Bake Sale: Sell homemade baked goods or other items like jams or soaps.
5. Church Support – Approach pastors or youth leaders to see if the church has matching funds available.
6. Crowdfunding – Set up a page on Facebook or GoFundMe to share the opportunity with a broader audience.
7. Garage Sale – Organize a sale in person or online. Ask friends and family to donate items.
8. Matching Funds – Ask local businesses or business owners in your church if they are willing to match funds, doubling the impact of their gift.
9. Gift Donations – Suggest donations toward Summit tuition instead of birthday or Christmas gifts.
10. Work for Donations – Some local businesses may have odd jobs or administrative tasks your students can do in exchange for contributions.

Feel free to pass these ideas along to your students and help them get creative! If you have any questions or want additional materials, please don’t hesitate to reach out.

Waitlist

How can my students be added to a waitlist?

Any student can add themselves to a waitlist for a full session by selecting the full session of their choice within the Session tab of their registration. Once selected, a window will appear where the student will be asked to provide a contact phone number and a brief description of why they would like to attend this particular session. After submitting this information the student will immediately be added to that session’s waitlist.

Students can only be on one waitlist at a time. This means that they will need to remove themselves from a previously chosen waitlist if they want to join a new one.

How are students chosen from a waitlist?

In the vast majority of cases, our waitlists simply function on a first come, first served basis. However, we reserve the right to prioritize certain students ahead of their peers if we believe there is good reason to do so. For example, if the brother of an already registered student would like to attend with his sibling we may make an exception for him.

If you believe that one of your group’s students should receive an exception, you can email us at registration@summit.org and we will consider your request.

How are waitlisted students offered seats?

If a student is offered a seat from a waitlist they will be emailed with a time sensitive link to accept the conference seat. Clicking this link will take them to their registration where they will need to immediately pay the $195 deposit to secure the seat for themselves.